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Open positions at Tampa Bay Watch

Special Events Coordinator

Marine and Education Center, Tierra Verde, FL

Please, no phone calls.

To apply: 1) Mail a detailed cover letter and resume to Human Resources, Tampa Bay Watch, Inc., 3000 Pinellas Bayway S., Tierra Verde  FL  33715 or 2) Email us using the link below, and indicate the job title in your subject line.

Position Summary:

The Special Events Coordinator is responsible for developing, planning, analysis, budgeting, expense tracking, management, and evaluation of the Tampa Bay Watch’s fundraising events, including signature, third party and stewardship events. Signature events currently include Tarpon Rodeo & Castaway Soiree and Evening for the Bay. The Special Events Coordinator will also have oversight on stewardship events for or at the Discovery Center, projected opening spring 2020. In the process, he/she will cultivate and steward new and current donors and vendors to create awareness about Tampa Bay Watch and instigate additional financial and in-kind donations for special events. He/she will be TBW’s best practice leader in the field of special events, monitoring trends to ensure that the organization benefits from current/new knowledge, resources and techniques.

Responsibilities:

  • Take leadership role in executing all Tampa Bay Watch special events to include but not limited to the Bay Life Art Exhibition, Tarpon Rodeo & Castaway Soiree, and Evening for the Bay.
  • As Project Manager, oversee committees, create themes, work with graphic designer to develop collateral, ensure all appropriate web and social media communications, secure auction items and in-kind donations, create task lists, work with volunteers, communicate with supervisor and staff, and perform post-event evaluation.
  • Take lead role for new and/or 3rd Party Events which benefit Tampa Bay Watch which may include Savor the Bay, Girls Night to Give, and Pop Up events.
  • Work closely with Development Support Specialist to ensure accuracy and timeliness of direct mail save the dates and invitations, guest lists, spreadsheets, bid sheets, thank you letters, and donor updates.
  • Create and maintain each special events’ budget and track income and expenses in order to stay within the budget and maximize income for each event.
  • Secure new and retain existing sponsors and corporate support for marquee events through continuous stewardship and cultivation throughout the year. Seek to provide mutually beneficial relationships.
  • Solicit auction items on an ongoing basis throughout the year.
  • Work directly with vendors to create an ongoing partnership, foster relationships, and obtain discount opportunities and/or in-kind donations.
  • Partner with Communications Manager to plan out communications and marketing strategies for each event including external and internal placements such as eNewsletters, eBlasts, and other traditional and social media.
  • Coordinate with Communications Manager regarding volunteer needs for each event.
  • Assist Discovery Center, Restoration, and Education departments in obtaining food and beverage in-kind donations for program-related events such as Discovery Center Opening and subsequent stewardship activities, Volunteer Appreciation, Ice Cream Social, and restoration projects.
  • Continue sustainability friendly methods for all Tampa Bay Watch driven events and third-party events benefiting Tampa Bay Watch.
  • Provide team support for both the Development staff and the entire organization.
  • Provide status updates to Development Director and all participating staff regarding special events.
  • Attend staff/organization meetings, fundraising workshops, and webinars and networking events.
  • Perform other duties as assigned.

 

Knowledge, Education and Skills Required:

  • Genuine passion for Tampa Bay Watch’s mission of environmental restoration and education.
  • Exceptional written and verbal communication skills to be used in building relationships with a wide variety of donors via email and letter correspondence, telephone contact, and in person meetings.
  • Driven to create a great guest experience and achieve fundraising financial goals for each event.
  • Skilled at managing a multitude of details for multiple events, superior organizational skills, and ability to meet deadlines.
  • Demonstrated ability to multi-task, work independently and as a team member, think creatively, and be a problem solver.
  • Strong working knowledge of Microsoft Office (Word and Excel) and Google Drive and previous experience using donor database systems.
  • Ability to work with both independently with limited supervision and successfully within a team.
  • Superior individual initiative and creativity, analytical and organizational skills, and the ability to meet deadlines consistently.
  • Ability to work some evenings and weekends.

 

Education:

Bachelor’s Degree in Business Admin or Marketing is preferred.

Exceptional Candidates will have some or all of the following proficiencies:

  • 1-2 years of career experience managing and executing special events.
  • Experience working in non-profit fundraising
  • Proficiency and/or experience with donor database software

 

Reports to Development Director

Salary:

Based upon experience. Health insurance, life insurance, and retirement savings programs are available to full-time employees

Estuary EDventures Education Internship

Marine and Education Center, Tierra Verde, FL

Please, no phone calls.

To apply: Email us using the link below, and indicate the job title in your subject line.

Tampa Bay Watch seeks environmental education interns to assist the Estuary EDventures program with Tampa Bay area school field trip experiences and/or summer camps. Duties include: teaching students of various ages, species collection, and program and aquarium husbandry support. This internship is designed for individuals seeking experience in informal education or environmental/marine sciences. Positions are unpaid and academic credit is available.

Requirements:

  • Must be seeking or have earned a degree in environmental studies/science, biology, marine biology, education, or a related field.
  • Must be reliable, flexible, responsible, take initiative, and act in a professional manner at all times.
  • Must be comfortable in and around the water, handling marine animals, able to lift up to 25 lbs. unassisted, and capable of spending long hours in various outdoor conditions.
  • Experience with public speaking, working with kids, and/or aquariums preferred.

Schedule Requirements:

Fall/Spring Internship Requirements:

Hours: Two weekdays, 9:00am-2:00pm

Fall/Winter Season: September-January (Application deadline: August 20)

Spring Season: January-May (Application deadline: December 15)

Summer Internship Requirements:

Hours: Monday-Friday, 8:30am-4:30pm

Summer Season: June-August (Application deadline: April 20)